Current Openings
Position Overview
Cambridge Community Foundation is seeking an experienced and diligent Administrative Associate to oversee the schedule of the President, manage office operations, support the Chief of Staff in organizational initiatives, and maintain Foundation databases. The Administrative Associate is responsible for maintaining a strategic and balanced calendar for the President of the Foundation, providing daily critical office support, and assisting the Chief of Staff. The Administrative Assistant will be a key support as the Foundation implements its 5-year strategic plan, launched in October 2023.
The Administrative Associate is a five-day per week, full-time position based at the Foundation’s office at 99 Bishop Allen Drive, Cambridge, MA. We are in the Central Square neighborhood and close to public transportation. The position will report directly to the Chief of Staff of Cambridge Community Foundation.
Roles and Responsibilities
Executive Administration Support
- Manage/maintain the calendar of and arrange meetings for President.
- Oversee and organize the President’s correspondence via email.
- Support the President and Chief of Staff in event scheduling and coordination (virtual and
in-person) and manage event attendance. - Be the first point of contact for external calls and emails, with a focus on those that pertain
to the President. - Handle information and small research requests as directed by the Chief of Staff or
President. - Support the President and Chief of Staff in project management for cross-departmental and
organization-wide initiatives. - Maintain organizational systems for the Foundation, including calendar of key milestones,
digital and paper versions of board materials, and other organization-wide processes.
Office Support
- Oversee office operations, including monitoring and maintaining office supplies inventory,
office maintenance, and Teams phone coverage. - Manage and maintain an office calendar, schedule staff meetings.
- Open, sort, and distribute incoming correspondence via email and physical mail; manage
outgoing mail when needed. - Support the Finance and Operations in Team in coordinating with IT and internet vendors,
and building management, to ensure maintenance of office equipment and office space. - Provide additional capacity to the President and staff on a variety of levels when needed.
Database Management
- Collaborate with the Chief of Staff and Senior Management Team to design and maintain a
cross-departmental database management protocol that allows the Foundation to best
leverage all tools to work efficiently and effectively - Manage data entry and maintenance for the President and Chief of Staff.
- Utilize the system to analyze and report data for the President and Chief of Staff
Experience and Required Skills
- A Bachelor’s degree is preferred.
- At least 2 years of experience in assisting leadership roles or providing project management
support. - Strong organization, time-management, and project management skills.
- Excellent attention to detail and the ability to perform a substantial number of tasks
independently. - Ability to collaborate and communicate with team members and partners at all levels of the
organization. - Eagerness to reflect, learn, iterate, and receive feedback.
- Trustworthy and dependable, with the ability to work with confidential information and
interact with external stakeholders. - Advanced written and oral communication skills.
- A quick learner who will have to become familiar with the Foundation’s systems.
- A team player comfortable with working in a fast-paced, growing organization that
sometimes requires “all hands-on deck”. - A deep-rooted personal commitment to working in a diverse and inclusive work
environment and fostering a positive workplace culture of collaboration and respect. - Strong technology skills and comfort with digital platforms. Proficiency in the full suite of
Microsoft Office 365 tools and Zoom is required. Familiarity with Adobe Creative Suite and
workflow efficiency apps, and Foundant’s C-Suite system, is a plus.
Compensation and Benefits
This is a full-time, salaried position with full benefits including 3 weeks paid vacation plus 40 hours of sick time, subsidized Health and Dental insurance (75% covered by CCF), Vision/Life/Disability insurance (100% covered by CCF), and a 403(b) plan to which the Foundation has historically made an annual discretionary profit-sharing contribution. Compensation range is $55,000 – $60,000 commensurate with experience.
To Apply
To apply, please submit a resume and a cover letter to [email protected]. You may address cover letters to Elizabeth Patton, Chief of Staff.
CCF Administrative Associate Job Description, March 2024.pdf
Position Overview
The Cambridge Community Foundation seeks a Digital Communications Officer to join its dynamic team at an exciting moment in the organization’s history – as we execute on a new strategic plan to make a bigger impact on Cambridge’s future and the success of all its residents. Reporting to the Vice President of Marketing and Civic Engagement, the Digital Communications Officer role is a full-time, salaried position responsible for supporting the Foundation’s communications and marketing efforts, including social media activity, website updates, writing e-newsletters, producing multi-media content, supporting outreach and advertising efforts, and other office functions as necessary.
Roles and Responsibilities
- Develop, manage, and distribute content for social media, websites, email campaigns, newsletters, press releases, promotional materials and other marketing-related collateral
- Serve as point for website updates and management; monitor, measure, and analyze website traffic and success of campaigns
- Help create and execute targeted marketing campaigns
- Advance visual storytelling through edited video and multimedia
- Collaborate with Program and Development teams on targeted outreach materials
- Manage special events in partnership with CCF staff and consultants
- Contribute to other staff/office needs as necessary
Experience and Required Skills
- Excellent writing, editing, and organizational skills, including strong attention to detail
- Proficiency in Microsoft Office, WordPress, MailChimp, Adobe Suite (Photoshop), Canva, and video editing software
- Knowledge and experience in managing social media platforms
- Comfort working in a nimble and fast-paced environment
- Strong problem-solving and project management skills.
- Ability to work with confidential information and interact with donors, board members, volunteers, nonprofits and the communities they serve
- Bachelor’s degree required and at least 3 years’ experience preferred
- Knowledge of Cambridge is a strong plus
Compensation and Benefits
This is a full-time, salaried position with full benefits including 3 weeks paid vacation plus 40 hours of sick time, subsidized Health and Dental insurance (75% covered by CCF), Vision/Life/Disability insurance (100% covered by CCF), and a 403(b) plan to which the Foundation has historically made an annual discretionary profit-sharing contribution. Compensation range is $60,000 – $65,000 commensurate with experience.
To Apply
To apply, please submit a resume and a cover letter to [email protected]. You may address your cover letter to Lauren Marshall, VP Marketing & Civic Engagement.
CCF Digital Communications Officer Job Description, March 2024.pdf
Join the Cambridge Community Foundation to guarantee the future success of Cambridge, Massachusetts; its residents; and its dynamic community! Cambridge Community Foundation seeks to hire its first Director of Development to extend the impact of its philanthropic team and achieve the goals of making Cambridge a vibrant, just, and equitable city for all.
In 2024, the Foundation began implementing a new Strategic Plan, focused upon twin, intersecting goals to reduce economic disparities and strengthen community bonds to guarantee the future success of Cambridge. To achieve community-wide change and measurable improvements for both individuals and social-connectedness will require substantial investment. The Foundation earns revenue through both the generosity of community members contributing to the annual Civic Leadership appeal, and through thoughtful stewardship of local partners, donor advised fund holders, initiatives such as field of interest funds, and other donor services. The Director of Development will provide both the strategic oversight and the hands-on work to ensure the Civic Leadership appeal flourishes, engaging community members of all backgrounds through the power of collective giving and investing in a prosperous Cambridge for all.
The Opportunity
The Director of Development position is a new role at the Cambridge Community Foundation, reporting to and collaborating with the Vice President, Philanthropic Partnerships, and partnering with the two other members of the development team. Every member of the Foundation team contributes to the “start-up spirit” of this 100-year-old institution. The Director of Development is expected to focus on the following:
- Leading and running fundraising for the Civic Leadership Fund, the Foundation’s annual appeal.
- Supporting the work of the Professional Advisors Council, the Foundation’s group of engaged philanthropic and wealth advisors who offer counsel and connections to grow the Foundation’s reach.
- Leveraging existing data and identifying new opportunities for developing data-informed approaches to direct fundraising appeals to targeted audiences.
- Drafting compelling appeals, reports, donor stories, acknowledgements, and development-related communications, in partnership with the communications team and the Vice President.
- Exploring and launching new avenues for investment in the Foundation and its work, from broadening the communities and generations that support the Foundation to implementing a planned giving program or peer-to-peer initiatives.
- Exploring and expanding the corporate support of the Foundation, by connecting with local CSR leaders and creating mission-aligned partnerships, and leveraging employee matching gift programs
- Fostering relationships across Cambridge’s diverse communities of leaders, thinkers, investors, and both new and long-time residents to not just grow the Foundation’s philanthropic resources, but to fully embrace the Foundation’s vision for social cohesion and economic mobility.
Qualifications and Qualities
Like the entire Cambridge Community Foundation team, the successful candidate will be kind and highly collaborative, enthusiastic about innovating, while eager to implement. These initial characteristics echo the Foundation’s core values, which also include equity and justice, the right to dignity, and creativity and imagination. Candidates should understand, appreciate, and demonstrate enthusiasm for the multiple factors that make Cambridge the community it has been and could be. A successful community foundation, such as Cambridge’s, navigates uplifting the work of community leaders and organizations while dismantling silos and creating synergy across multiple stakeholders. As a result, the Director of Development should recognize how unique this role is among fundraising opportunities.
The Foundation recognizes that candidates may succeed in this position from a variety of educational, experiential, and professional routes, and welcomes candidates to think broadly about the ideal qualifications and qualities that follow.
Ideally candidates should demonstrate:
- Five to ten years or more of successful fundraising experience, leading an annual fund or fundraising campaign, stewarding donors, and using data to grow revenue.
- Previous experience personally asking for a substantial contribution to an institution or initiative.
- General understanding of traditional fundraising approaches from corporate giving to individual giving to major donor giving, as well as how fostering a culture of philanthropy can advance support at all levels.
- Enthusiasm both for the day-to-day task of running an annual appeal and the personal engagement that attracts long-term investors in a mission.
- Facility with technology, particularly using donor databases for moves management.
- Exceptional skills in communication, organization, and planning to support the spectrum of tasks that the Director and every team member may contribute to within the Foundation.
- Qualities such as initiative, perseverance, openness to feedback, and ideally a good sense of humor!
Compensation and Benefits
Cambridge Community Foundation offers a generous total compensation package including three weeks of paid time off; Health and Dental insurance coverage (75% subsidized by the Foundation); no cost Vision/Life/Disability insurance; and a 403(b) plan to which the Foundation has historically made annual discretionary contributions. The salary range is between $100,000-$120,000 annually.
To Apply
Please forward a resume and thoughtful cover letter, in pdf, to our search consultant, Carolyn O’Brien Consulting, LLC (based in Cambridge) to this link.
About the Foundation
The foundation of and for all of Cambridge, we aspire to make our community vibrant, just, and equitable. Established in 1916, the Cambridge Community Foundation supports the well-being of all of Cambridge through grantmaking to nonprofits, civic leadership, and philanthropic partnerships.
We are committed to thinking big and pursuing bold, innovative ideas to solve our city’s most pressing problems. As a grant maker, we support 150+ local nonprofits annually. As a civic leader, we conduct research and initiate cross-city conversations and collaborations that lead to impactful change in the city. We serve as the philanthropic home for Cambridge, working with our donors and partners to address community needs.
Cambridge Community Foundation’s goal is to foster an inclusive and empowering environment for all employees. The Foundation is an equal opportunity employer. We do not discriminate on the basis on race, religion, color, national origin, sex, gender identity, sexual orientation, age, veteran status, medical condition, status as an individual with a disability, or any other basis applicable by law.
